MFOR Subsidy Calculator: Estimate Your Training Grant

How MFOR subsidy calculations work

This calculator models the funding rules of the Workforce Training Measure (Mesure de formation de la main-d’œuvre, MFOR), business component, administered by Services Québec. The calculation applies the rates of sections 2.6.1.7 and 2.6.1.8 of the provincial employment measures and services guide to eligible cost categories.

The calculation evaluates four main expenditure categories:

• External trainer fees net of sales taxes, or basic gross wages of internal company instructors (excluding employer payroll taxes).
• Purchase, development, or adaptation costs of didactic materials and instructional courseware.
• Direct indirect expenses for trainers or participants (travel, accommodation, and meals under approved provincial travel guidelines).
• Trainee wages, calculated using the standard formula: number of participants × training hours × gross hourly wage.

Trainee wages depend on the option you select. For General, up to 50% and Enhanced, up to 75%, you can choose to include them, up to the reimbursable maximum of $25/h per employee. They are not granted automatically: this expense depends on the advisor’s analysis, orientations, and budget availability. For Literacy, 100%, wages are always counted up to $25/h, because literacy projects must include them.

Total eligible expenditures are multiplied by the selected funding rate. If the theoretical subsidy exceeds $100,000, the result is capped at that amount, mirroring the general maximum per agreement.

The three official subsidy tiers and the $100,000 cap

Services Québec does not award flat-rate subsidies. Financial support follows three regulatory tiers based on training subject matter and economic priority.

The guide says support generally reaches up to 50% of eligible expenses and does not exceed 75%, except literacy at 100%. To reach 75% for new technology, the training must be made necessary by new equipment or technology meant to raise productivity; office tools (Word, Excel) and accounting software (such as Acomba) do not count. Francization is not eligible: since November 1, 2023, it falls under the MIFI, so the calculator has no option for it.

Assistance is generally capped at $100,000 per agreement. In the new-technology and diversification streams, the first $133,333 of eligible costs is supported at 75%, for a maximum of $100,000; some projects needing more may be authorized, with a rate of 50% on the portion of the grant above $100,000. Employers planning projects requiring $100,000 or more must submit their file to the Direction des mesures et services aux entreprises as large training projects of $100,000 or more.

Rules for eligible costs, taxes, and wages

To produce an accurate simulation, every expense line must adhere strictly to Services Québec program guidelines.

All cost inputs must be net of refundable sales taxes. Commercial enterprises cannot include GST or QST reimbursed through input tax credits (ITCs) and input tax refunds (ITRs). Only registered non-profit organizations may claim the non-reimbursed tax portion. Employer payroll taxes (such as QPP, QPIP, HSF, and CNESST contributions) are strictly excluded from all wage calculations.

For example, a corporate leadership training project with $30,000 in instructor and material costs yields a maximum theoretical grant of $15,000 at 50%. An advanced robotics implementation with $80,000 in instructional costs yields a theoretical $60,000 at 75%. A literacy project with $15,000 in instructor fees and $20,000 in trainee wages (under $25/h) yields a theoretical $35,000 at 100%.

What the calculator cannot predict: regional negotiation

The figures generated by this calculator represent theoretical maximum ceilings. MFOR is not an entitlement or an automatic tax credit. Approval and funding amounts remain strictly within the discretionary authority of the assigned Services Québec business advisor.

Four operational variables govern the final agreement:

1. Regional budget availability: Each regional Services Québec office manages an annual budget allocation for the fiscal year ending March 31. When regional funds near depletion, advisors may reduce subsidy percentages or defer agreements.
2. Discretionary assessment: Advisors evaluate employer financial capacity, local labor market impact, and cost-benefit ratios. An advisor may offer a contribution below the 50% or 75% rate if the business can absorb more training costs.
3. Advance filing deadlines: Formal approval must occur before any training activity begins. Incurring expenses prior to agreement signing renders those costs permanently ineligible. Plan 6 to 10 weeks for review.
4. Expense adjustments: The ministry may disallow internal administrative fees, non-essential modules, or hourly rates exceeding regional benchmarks.

For English-speaking employers, initial advisor meetings and administrative documentation are typically managed in French. While internal documents may be drafted in English, the official training plan (plan de formation) is best submitted in French to avoid administrative delays. Net training costs not covered by an MFOR subsidy remain recognized toward the employer’s annual Quebec 1% training law obligation.

The calculator is one of our funding tools.

How Canadian Funding Partners assists

Canadian Funding Partners helps businesses identify funding opportunities and coordinate applications with specialist partner firms. Where a file requires accounting or engineering expertise, the work is handled by appropriately qualified professionals at our partner firms.

Our advisory practice assists employers through every phase of the MFOR process:

• Assessing corporate eligibility, workforce qualification, and pedagogical themes against regional criteria.
• Structuring the official training plan and validating supplier credentials before submission.
• Developing detailed budget projections across the rate streams that may apply.
• Preparing technical and economic rationales for presentation to the Services Québec business advisor.
• Supporting negotiation on agreement terms and guiding compliant final expense reporting.

Canadian Funding Partners is an independent advisory firm and is not the administrator of this program. Program guidelines, subsidy rates, and eligibility criteria are determined by Services Québec.